When choosing between various types of conference calling software, you need to consider which features are most important to you. We’ve compiled a list of the top five best online meeting tools available today.
You will learn…
- You need to know some basic features of a good web conferencings software before choosing one.
- Utilizing such tools can help you save time and effort.
- Choose the right web conferencing software for your business
Many of them are free or come with a trial version so you don’t need to pay for them until you’re ready to buy.
Without any further delay, here they are.
List of 10 Best Web Conferencing Software
1. GoToMeeting
GoToMeeting offers a lot of features for an organization. It seems to be able to cover almost every need.
What else could you possibly want from a web host besides great features, easy navigation and cheap prices?
Mobile conferencing allows you to easily share documents and collaborate with others from anywhere.
You can join calls even when not at your computer. If you have any follow up issues, you can review the call later.
You can choose from several different pricing plans for their software. Even the free trial allows you to use all of the features you would expect.
Best Features:
- Single Click Conferences – Scheduled conferences may be added to your Google Calendars and shared with attendees through an add-on for your browser.
- Smart Conferences: Transcription will be enabled for meetings if this option is checked.
Pricing: It provides an unlimited number of meeting rooms for free. Basic features include allowing up to 40 minutes of video calls per week, screen share, and chat messaging.
Besides that, there are three pricing options. Click here for free trial.
2. Zoom
Zoom is the most widely used online meeting tool. It is also used to record videos, demo products, and conduct online trainings.
Zoom offers several useful features, such as live streaming, real-time chat (via the Zoom Rooms feature), screen sharing, and replaying meetings. It also has an option for saving recordings.
It’s so cheap! There are even plans for free!
It allows for high-quality audio and visual communication. Its latency is low, and its resolution is up to 720 pixels.
Zoom’s unique feature is its ability to host live meetings online. Users may create specific meeting URLs where they can invite their contacts to join them for a live meeting.
- Web Conferences: Zoom is one of our favorites because of its breakout rooms feature. You can create different teams within the meeting room so everyone has their own space to work in.
- Meetings recording: It lets people record their meetings so they can watch them later.
Pricing: The free versions have lots of useful tools. Even the premium versions are reasonably priced.
3. Google Meet
Google Meet is an excellent web conferencing software which may be bought or used for free.
They offer a specific educational service known as Google for Education, which is among the top online conferencing services for schools.
You can use them for free, but they won’t be unlimited.
What are the best features of it? This free version has everything you need for an online conference.
Google Meet is an excellent addition to the Google family!
- Closed captions in real time: Only English speakers have an option for closed captions. If you choose to record the session, the captions won’t be included in the video file.
- Cancellation of Background Sounds: This mode allows for sounds that aren’t speech to be cancelled out. This feature is absolutely brilliant.
Pricing: There are three pricing options for Google Meet: Free (up to 100 participants), $5 per hour ($10/100 attendees) and $10 per hour ($20/100 attendees).
4. Skype for Business
Another Microsoft product in this list is Skype for Business. It offers features such as file sharing, video calling, live translation, and presentation sharing.
Interoperability with Microsoft office programs (Outlook, word, and excel) means this program is highly useful for some people.
There aren’t any polls or voting options available. But you can send text messages and make landline telephone call.
You can host up to 300 people for webinars using the free version of GoToWebinar.
- Cloud recording of meetings: conferences in the cloud may be stored for later viewing and transcription.
- Blurring or replacing your background with a more professional appearance.
Pricing: There is both a free and a paid edition available. Try the free one first before buying the paid one.
5. Microsoft Teams
If you’re already an Office 365 customer, then you get access to Microsoft Stream for free.
Both business and training situations benefit from having raised hands and custom questions.
You might want to check out the free version of Microsoft Teams if you’re looking for something simple.
You just need to sign up for an e-mail address at Microsoft.
Teams are currently one of the best tools for online meeting.
- A tool for drawing: Anyone can use the whiteboard and add anything they want to it. It’s an entertaining and useful feature.
- If you’d like to ask a question or add something to the conversation, just click the “hand” icon at the bottom of the screen.
Pricing: They offer a 30-day free trail as well as a free edition with limited features. Paid editions are available for purchase as part of their Business Essentials, Business Standards, or Enterprise plans.
6. Zoho Meeting
We recommend Zoho because it’s inexpensive, has lots of features, and is easy to set up.
You can schedule your meetings, add them to your calendar, set up reminder notifications, share your screen, and control the meeting from anywhere.
Zoho is best suited for smaller companies and business units.
All plans start at $10 per month, but they’re priced differently depending on whether you want to pay annually or monthly.
- Moderator controls allow the meeting’s organizer to control who attends the meeting, whether people can leave the meeting, and whether they receive audio alerts when someone speaks up.
- Engagement tools include survey questions and polls, which allow participants to ask each other questions during presentations. You can also use hand gestures to communicate with others during sessions.
Pricing: Zoho Meetings offer a 14-day trial period. There is also a Free version available but with limited features.
7. Cisco Webex
Compared to the premium edition, Cisco provides a fully functional free web conferencing service with just a few restrictions.
You might hold a conference for 100 people, show your screen, speak, and even run a poll if you don’t mind the 50 minute time limit.
It performs better than most of the other free options. And you’ll also receive some help from an expert!
As far as audio and video quality goes, Cisco WebEx Meetings is one of the best available.
- With the free version, there are so many benefits that you might not need to buy the paid version.
- Connections with other applications: Cisco WebEx Meetings may connect to a wide variety of applications.
They are as follows:
- Google Calendar
- Slack
- Microsoft Calendar
Pricing: There is both a free and paid for web conferencing service called Cisco WebEx.
You’ll receive 10GB of free cloud storage, branding services, logo design, plus several more perks.
8. CyberLink U Meeting
CyberLink’s U Meeting is undoubtedly the simplest to use web conferencing program available. It has the cleanest and most straightforward user interface.
Teams who haven’t used virtual meeting tools before will be able to use them without any trouble.
It will be most useful for business purposes as well as distance education, but not necessarily so.
It’s easy, beautiful, and extremely intuitive.
Compared to other web conferencedes, the cost for larger groups is expensive. Even CyberLink has its own product for webinars; U Webinar.
- Session in small groups: You may use this feature to set up different sessions for a specific team or organization. It’ll be helpful when collaborating and working together.
- Meeting security: The software allows you to limit access to meetings by requiring a password.
Price: There are four pricing options. With the free trial, you receive 30-minute meetings with 25 participants.
8. Teamviewer
Web Conferencing is another type of online collaboration tool that is commonly used by both individuals and business.
Among the many benefits of screen sharing, two-way voice communication, video, and a secure private chat are its most useful ones.
Currently, TeamViewer doesn’t support HD audio, but if you’re using a smartphone, you can use mobile mode instead.
Presentations are one of the most commonly-utilized features here.
There are several other benefits you can take full advantage of when using social media for marketing purposes. These include creating Q & A sessions, conducting online survey s, livestreaming your event to YouTube or Facebook, or distributing attendee certificates.
- Moderating a question-and-answer session while having a private conversation is one way for you to get involved in an online community. Chat translation services are available in 52 different languages, instantly!
- Use polls and surveys to get feedback from your audience and then analyze the results.
Pricing: It has a relatively flexible pricing structure. You can adjust the plan based on the number of people attending. There are three premium packages and a free package.
10. Join.me
Join.me is an online video conferencing application that has been extremely popular due to its easy-to-use interface and several key features.
There are lots of useful features inside the app, including screen share, files transfers, and video recorders.
It has an integrated SalesForce® solution that can be useful for some businesses.
Non-profits can get special discount rates from these companies. If you’re eligible for a discount, you might be a perfect fit.
- If you want to create a personalized link for your meetings, use the following format: http://www.yourcompany.com/meetings/
- Meeting Lock and User management give you more control over who attends meetings, making them safer.
Pricing: Up to 10 webcams, 1 GB of cloud storage, and unlimited calls for free.
What is Web Conferencing Software?
A web conference application allows people to connect and communicate online.
Web conferences allow organizations and people to hold meetings, produce podcast episodes, present talks, and host webinaries, among other things.
Web conferencing solutions allow for sharing of information between different geographical regions, including documents, images, videos, and other types of files.
The goal is to ensure that, even though they’re located remotely, remote workers achieve maximum team efficiency.
There are both standalone apps for downloading onto mobile phones and tablet computers, and there are internet-based solutions which offer access from any device connected to the internet.
Productivity apps are collections of business management programs that may keep companies on track.
What is the Use of Web Conferencing tools?
For an efficient office environment, technology must be flexible enough to support different working styles from home to field.
Collaboration software is perfect for teams who want to collaborate online.
Meeting attendees can benefit from using online meeting tools such as video conferencing software.
They offer a degree of flexibility and conveniences, as well as some pre-installed features, to transform workplace communications.
Organizations use web conferencing software to connect different employees across organizational boundaries so they can collaborate effectively. They also use it to engage learners during online training sessions.
What are the Advantages of a Web Conferencing Software
There are several benefits to using web conferencing software. These include;
- Safe and dependable
- Live, real-time, clean and easy-to-
- Easy to use and easy to install
- Cost-effective method
- Reduce expenses by cutting back on unnecessary costs, including things like traveling.
- Business intelligence of value
- Fast sharing of documents
- Better communication between colleagues
- Other things enhance and complement the conference.
- Platform-independent
- Encourage cooperation in real-time
How to Select the Best Web Conferencing Software For You?
Free web conferencing solutions come with an array of advantages, including lower costs, no long term commitments, and so forth. It’s easy to get lured into purchasing inferior products with attractive offers from vendors.
You should base your web conferencing purchase on a thorough review of your needs.
It might be hard to choose which software for video conferenced meetings works best because there are so many factors to consider when choosing one.
We’ve selected some of the best video conferencing software for you.
We’ve researched these best web conferencing tools and found them to be reliable, easy to use, and high quality.
When comparing different types of online meetings, choose one that matches your specific needs.
What to Consider While Choosing the Correct Web Conferencing Software
When choosing which web conferencing system is right for your business, consider several factors.
a) Users/Hosts
You will need to calculate the number of people who will be using each version and type of web conferencing system.
Web conferencing applications can be downloaded as stand alone programs or accessed through a web based interface. Some products offer both VoIP and videoconferencing capabilities. A company’s needs will determine what type of application they would like to utilize.
b) Software Type
You can download online meeting programs from websites or use them via a computer’s internet connection.
There are two types of video telephony conferenced systems: one type supports both video telephony conferencing and voice calls; the other type supports only voice calls. These two different types of systems are combined in
The type of application they want to use influences their decision to purchase.
c) Budget
Once the user count has been identified, a cost estimate for each type of web conferencing solution may be made. Each cost estimate will depend on the features and functionality offered by each particular application.
Your budget will be different depending on whether your business uses a Saas provider or a hosted VoIP conference call service for its telephony needs.
d) Features
Most businesses prefer web conferencing tools that offer a wide range of features that boost their productivity.
With whiteboard, screen sharing, and chatting functionalities, among other functions, now standard in online meeting software, including unrestricted calling capabilities, unlimited conference rooms are also considered a must-have feature.
e) Security
Data security is an important issue during purchases, whether they’re made online or offline.
f) Trials/Demo versions
You should be able to trial/try out any potential web conferencing software before making an investment.
What are the must-have features for a web conferencing software?
Here are some features that every web conferenced system needs.
- User Management
Only registered members may join meetings on web conferencedesktop sharing applications. Before registering for an account, they must first login to a specific user account and create a code to authentify their identity.
- Chat And File Sharing
Many online meeting systems include a separate text messaging function for exchanging important messages. A feature that allows documents to be attached and shared would be helpful.
- Screen Sharing
Attendees should be able to use their computers’ built-in projector feature to present slideshows or demos to everyone at the event.
- Recording
The web conferencing software should allow users to save recordings of calls so they can refer back to them later.
- Reporting
Information about meetings, including attendance, conversation history, document transfers, and so on, must be available to the user to consult.
- Muting
When it comes to decisions made by managers/employees, they should be given the option to mute themselves so that they don’t disrupt the rest of the meeting. Also, when someone wants to speak up but cannot because he has been muted, he should be able to mute himself.
- Whiteboards
If you want people to interact easily, the system should have a whiteboard so they can explain things clearly through drawings.
Summary
We’ve provided an extensive look at web conference software here.
The most effective way to choose a web conference system for you is by using a list of systems that meet your specific needs.
But, in the long run, it’ll be better if you go ahead and start using it right away. Here we wish you the best of luck.
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