Certified
mail can give your business a sense of security and professional communication
that you wouldn’t receive with standard mail. Sending your company’s mail
certified is key for any successful business transaction. Keep reading to learn
more about how certified
mail can improve your business.
Certified
Mail Impresses Your Customers
As a business owner, you’re probably always trying to find ways to impress and maintain clients. The way your business is run shows how committed you are to each client’s experience.
How
you communicate with your customers is key when it comes to creating a positive
client experience. Most business owners think that a little piece of mail won’t
matter with this experience, but that would be wrong.
When
you send a mail through standard mail, this could come off less professional
than when you send mail priority certified. Certified mail is urgent,
professional, and shows that you want to make sure that the document arrives
not only on time but also securely.
Your
customers will notice this gesture, as it shows you are treating their concerns
and experience seriously. Earning respect from your clients is better than any
other traditional marketing efforts.
Avoid
Postage Mistakes and Errors
Another
perk of certified mail is it makes sure there are no mistakes. When you send
important documents on a deadline, you want to make sure it goes to the right
place, and you have the right amount of postage.
If
you fail to do this, your mail can be delayed, returned to sender, or worse,
lost entirely. When you send mail standard, without tracking or insurance, this
means the delivery of your mail isn’t guaranteed.
You
can avoid any postage mistakes by relying on certified mail. With certified
mail, all of your delivery information is recorded.
You
also have secure tracking with certified mail and flat rates based on the
weight of the mail. You can even get mail labels online making it that much
easier.
Peace
of Mind
Losing
a document in the mail is a nightmare to any business owner, especially if that
document has critical and or time-sensitive material. Luckily, with certified
mail, you don’t have to worry whether or not that tax form or contract arrives
at your client’s doorstep.
Certified
mail tracks and records deliveries which will give you much-needed peace of
mind. If your office regularly sends out a lot of critical documents, certified
mail will give you ease and security.
Know
All Steps of the Delivery Process
When
you send a document out via certified mail, it is tracked at every delivery
stage. You can track your mail online and see when it is recorded, sent out and
delivered.
You
want this information, especially when you are delivering any type of sensitive
material. This way, you can easily contact the postal service if there are any
issues.
You
also don’t have to worry about document loss this way. You can check in
with clients once a document gets delivered, so you know the delivery status is
accurate.
Save
Money
Sure, certified mail postage cost a little more than standard postage, but this investment has a high return. If your document gets lost or damaged in standard mail, this could cost you hundreds or even thousands of dollars.
Certified
mail is a very secure way to communicate. There is pretty much no risk of
document loss, which makes certified mail a cost-effective investment of any
business.
Deliver
to P.O. Boxes
Some
couriers and or private delivery services, won’t deliver to a P.O. box. But
many of your clients might have a P.O. box instead of a physical address.
Certified
mail can be sent to P.O boxes. The recipients just get a notice that they gave
a piece of certified mail and will have to see the person at the front desk of
the post office to retire it.
Obtain
a Return Receipt
Certified
mail also lets you get a return receipt once your mail has been delivered.
However, there are additional fees for a return receipt. A return receipt
requires the recipient to sign, and also the date and time of delivery.
This
receipt can be given as electronic PDFs or hard copies, depending on what you
want for your recording purposes. The proof of delivery is key, especially when
you’re sending out sensitive or critical material.
Keep
Deliveries on Record
Anytime
you send something out by certified mail; it is on record for ten years. So if
your business does a lot of mailing, and will continue to, this is key for your
record keeping.
Certified
mail record keeping makes it easier than ever for you to recall if a document
was or wasn’t sent to a client. Even if that piece of mail was sent five years
ago, it is still possible for you to see the details of that delivery.
You
obviously cannot do this with standard mail.
Print
Labels Online
Another
perk of certified mail is you can print your certified mail labels easily
online. You just have to know the weight of the item you want to send.
When
you print your labels online, this means you don’t have to go into the post
office and wait in line. This can save you a ton of time.
Do
know that the United States Post Office doesn’t offer certified mail label
printing on their website, but third-party couriers do. To find out about these
third-party couriers, you can get more information here.
Be
Accurate Every Time
The
best aspect of certified mail, is you get accurate delivery every time. This
shows your customers that you care about being accurate and having reliable
communication. This can go a long way when you’re building long-lasting client
relationships.
Use
Certified Mail Today
Now that you know all the perks of sending your mail certified, isn’t it time you make the change? Certified mail guarantees accuracy and delivery of all your direct mail needs, which shows your clients that you care. So make the switch, and start sending out all of your business mail certified, today.
