Each day in America more than 11 million business calls are made via video. The future is in this new technology whether it’s used for business or personal use.
How to Hold a Fruitful Board Meeting Remotely
It can also come in handy when you need to hold a virtual board meeting. Video calls are a great way to get everyone together for the meeting without the hassle of traveling or being in the same place.
Are you wondering how to hold a remote board meeting that’s successful and smooth? Let’s look at the best way to do it!
Prepare for the Call
When organizing anything, you need to prepare for it well in advance. The same can be said when holding a remote board meeting.
You want to be sure that you’re ready for anything. When dealing with technology, things can sometimes go wrong whether it’s audio or video problems. By verifying that everything is working beforehand, you’ll save time and feel prepared for the call.
You’ll also want to talk to everyone who is attending. They’ll need to know the details of the date and time when the call is happening. It can be especially helpful if you can have them RSVP to the meeting so that you know who to expect.
Preparation is key to having the perfect remote board meeting.
Choose Your Platform
There are many software choices to pick from when you need to make a video call. For something like a board meeting, you want to be sure that the software that you choose can handle it.
The software should allow you to add enough people to the call so that everyone who needs to be there can attend. It should also allow for recordings. Sometimes, meetings can run a little late, so you should also be sure that there are no stipulations when it comes to the amount of time you can have during one call.
ConferenceTown has exceptional software that can help you make an instant conference call from wherever you are. Best of all, there are no time limits or constraints on your call.
Set Up a Plan for Your Board Meeting
Once the video conference starts, it’s helpful to have a clear plan of action. List everything that needs to be covered or talked about, and be sure to have your list on hand during the call.
This will help you and your fellow colleagues stay on track, thus wasting less time. A great way to do this is by having an allotted discussion time for each subject. Start by introductions and small talk for a small amount of time to get that part out of the way.
Then, continue onto the more pressing issues, and schedule more time for bigger issues than the smaller ones.
Encourage Participation
Participation is important in a board meeting. Be sure to get everyone involved and have them communicate their thoughts.
In a video call, it’s a good idea to take turns speaking so that everyone has a chance to talk uninterrupted. You’ll be setting yourself up for success by doing this!
Take the Board Meeting Virtual
Virtual board meetings are the new future in this age of technology. With these advancements, we can connect with anyone we need to at any time and any place.
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